From a spreadsheet to a connected, intelligent ecosystem.

The client

Clearpay is a merchant services company that helps small and mid-sized businesses manage credit card processing, POS systems, and payment terminals.

Originally, the company operated in a highly manual, spreadsheet-driven environment. Sales representatives worked door-to-door, selling merchant services and earning commissions based on their clients' transaction volumes. Each month, Clearpay's owner manually calculated commissions using a Monthly Revenue Report (MRR) provided by their processor, Priority.

Clearpay partnered with KODIA to digitize and streamline this process — turning what was once a labor-intensive calculation workflow into an automated, transparent platform for both the company and its sales network.

The challenge

Clearpay's business model was effective but inefficient to manage. The process relied heavily on Excel files, manual data entry, and countless hours of calculation and verification.

• Monthly commission reconciliation was slow, manual, and prone to errors.
• Sales representatives lacked visibility into their earnings and performance.
• Adjustments and overrides were difficult to track or validate.
• The system couldn't scale with Clearpay's growing sales team or expanding product catalog.

A collaborative approach

This partnership began at a pivotal moment — when KODIA was still a one-person consultancy. Working closely with Clearpay's leadership, KODIA initially built the first version of the Commission Management System using the Knack no-code platform.

The client brought deep domain expertise and a clear understanding of their sales model; KODIA translated that into a functional product that could automate complex commission logic. As Clearpay's business grew, so did the partnership — we transitioned from a lightweight prototype to a fully engineered web application, maintaining the same collaborative spirit that defined the project from day one.

Solution & implementation

The Clearpay platform has evolved significantly through several development phases — each step aligning technology with business growth:

• Phase 1 · Knack MVP— Automated commission calculation, eliminating monthly spreadsheets.
• Phase 2 · Web app— Custom React frontend + Node/SQL backend for scale.
• Phase 3 · Sales dashboards— Self-service portals for every sales rep.
• Phase 4 · Integrations— Connecting payments, accounting, and reporting in real time.
• Phase 5 · AgentOps— AI agents for anomaly detection and rep performance insights (in progress).

Results & impact

Over the years, Clearpay's collaboration with KODIA has transformed how the company operates — from spreadsheets to a connected, intelligent ecosystem.

• Drastically reduced manual workload for commission calculations.
• Full transparency for sales reps through self-service dashboards.
• System integrations link payment, accounting, and reporting workflows in real time.
• Scalable architecture ready to support future modules and AI enhancements.
• Long-term partnership built on mutual trust, open communication, and shared product ownership.

Key takeaway

Clearpay's story mirrors KODIA's own — a journey of continuous evolution driven by collaboration, clarity, and innovation. What started as a simple automation tool has grown into a powerful business platform — one that will soon use AI agents to optimize operations and empower both leadership and sales teams.